Bring the Same Discipline to Your Books That You Bring to Your Studio

Yes. Martial arts businesses often have multiple sources of revenue—including recurring memberships, private lessons, testing and grading fees, seminars, camps, events, and equipment or merchandise sales—along with instructor payments, payroll, merchant processing fees, and other operating expenses.  

We understand how these pieces fit together and can structure your bookkeeping so they come together into an organized and reliable financial picture.

Our goal is to take bookkeeping off your plate, not give you another administrative task to manage.

We'll need your involvement during the initial setup or transition, and there may occasionally be transactions or questions that require your input. Once your systems and workflows are established, however, we aim to make the ongoing process as streamlined as possible so you can focus your time and attention on running your studio or school.

Absolutely. Keeping accurate books is important, but financial reports aren't especially useful if you don't understand what they're telling you.
 
Depending on the level of support you choose, we can review your reports with you monthly or quarterly, explain what you're seeing in plain language, and help you better understand your studio's revenue, expenses, profitability, and cash flow. The goal is to give you the financial clarity you need to make your own business decisions with greater confidence.

Yes. Martial arts schools often rely on specialized platforms to manage memberships, billing, attendance, scheduling, events, and other day-to-day operations.

We understand the role platforms such as Kicksite, Spark Membership, Zen Planner, and DojoSoftware play in the business, and we can work with the reporting and financial workflows of the system your school uses. We’ll look at how that platform, your payment processors, bank accounts, and bookkeeping system work together so the activity is accurately reflected in your books.

You don't need to have perfectly organized books before reaching out.
 
We can review what you currently have, identify areas that may need attention, and determine what cleanup or catch-up work is necessary. Once the books are current and reliable, we can establish an ongoing monthly bookkeeping process to help keep them that way.

No. We work with both QuickBooks Online and Xero, and we're happy to work with the platform that makes the most sense for you and your business.
 
If you're already using one of these systems and it's working well for you, there's no reason to switch simply because you hire a new bookkeeper. And if you're starting from scratch or considering a change, we can talk through the options so you can decide which platform feels like the best fit.

Yes. Your bookkeeper and tax professional serve different but complementary roles, and good communication between them can make tax planning and preparation much easier.
 
We can provide your tax professional with organized financial reports and other bookkeeping information they need, respond to bookkeeping-related questions, and help make sure your books are ready when it's time for tax planning or preparation.